Tulsa Planning (June 16-20)

SSSammy · #1 (**permalink**) 06-06-2010, 09:14 AM

TCC will have a presence as usual at the Ford Mid-America event (http://midamericafordmeet.com/). This thread is for us to post our arrangements, head counts, questions, etc. For the benefit of our newer folks, here is how it usually goes ...

The event is based at the Marriott Southern Hills Hotel in Tulsa. We usually have the southwest corner of the parking lot for the Texas CC and our rigs. This may be the case again this year if enough of us get there early and block off the space. Some usually arrive Wednesday, but most of us are travelling Thursday and should be there early afternoon.

Wednesday: early arrivals, block off the SW (Texas) corner. Impromptu tailgater ...

Thursday: Arrive, unload cars, get ready for the mass cruise from Marriott to Peoria Av. street show arond 5 pm. We typically are allowed to park in the Sonic, just have to see how it goes this time. Special traffic flow measures will be in effect, with Peoria becoming one way southbound. So we have to circle around on Riverside Dr. and arrive from the north. Also, open track all day at Hallett if you paid for that or want to go.

Friday: Open track at Hallett. Those of us running will be leaving the hotel by 7 am. Return to the hotel by 5 pm, commence TCC cookout/tailgate party, lasting until the wee hours of Sat am.

Saturday: Open track at Hallett or drag racing at Tulsa Raceway Park as you prefer. Banquet or other dinner arrangments Sat night as you wish.

Sunday: Car show at the hotel all day. Depart for home whenever ...

Friday Cookout - Yesterday at the monthly meet, there seemed to be a consensus that we should BBQ bratwurst and hot dogs as in prior years. So I will bring the Weber Kettle, charcoal, utensils for the cook (me).

We'll need, as a minimum:

Card tables (2)
Bratwurst
Hot dogs
Buns
Bread
Condiments
Beans
Relish tray
Salads (potato, cole slaw, etc.)
Chips and Salsa or dip
Cookies, brownies, etc.
Paper plates, plastic silverware
Paper towels
Trash bags, 33 gal
10'x10' canopy or two in case of weather

Please put your name next to your committment or add your own choice to the list. I don't know yet who is coming, so plan on having your own coolers with drinks. Just a WAG, I estimate we will be feeding about 30 heads. We had a lot of food left over last year, btw!

So who's going to attend this year? And who is trailering and needs rig parking?

Sam

Comp 289 · #2 (**permalink**) 06-06-2010, 02:25 PM

Thursday Cruise Night is not on Peoria anymore...It's DownTown at the Brady District...They have all the Info at Registration...

Roush #1 · #3 (**permalink**) 06-06-2010, 07:07 PM

Sam,
Nancy and I will be there but probably will not have the Gobra so we won't need parking.

from Sam's note:

Friday Cookout - Yesterday at the monthly meet, there seemed to be a consensus that we should BBQ bratwurst and hot dogs as in prior years. So I will bring the Weber Kettle, charcoal, utensils for the cook (me).

We'll need, as a minimum:

Card tables (2)
Bratwurst - Jody and Nancy Orsag -25
Hot dogs
Buns - Jody and Nancy Orsag 25
Bread
Condiments
Beans
Relish tray
Salads (potato, cole slaw, etc.)
Chips and Salsa or dip
Cookies, brownies, etc.
Paper plates, plastic silverware
Paper towels
Trash bags, 33 gal - Jody and Nancy Orsag - 10
10'x10' canopy or two in case of weather - Jody and Nancy Orsag - one
10' x 10' canopy
Large fan - Jody and Nancy Orsag

Please put your name next to your committment or add your own choice to the list. I don't know yet who is coming, so plan on having your own coolers with drinks. Just a WAG, I estimate we will be feeding about 30 heads. We had a lot of food left over last year, btw!

SNAKIN · #4 (**permalink**) 06-07-2010, 10:41 AM

Stephanie and I will be coming on Thursday with a trailer. I will have to get back with you on what we will be bringing. Looking forward to my first Tulsa Meet!

Jack

Clois Harlan · #5 (**permalink**) 06-07-2010, 11:37 AM

Unless something at work changes I should be able to section off your area again this year on Wednesday Morning.

SSSammy · #6 (**permalink**) 06-07-2010, 12:13 PM

Quote:

Originally Posted by Clois Harlan

Unless something at work changes I should be able to section off your area again this year on Wednesday Morning.

That's great, Clois! We appreciate it as always

Sam

SNAKIN · #7 (**permalink**) 06-07-2010, 11:38 AM

Friday Cookout - Yesterday at the monthly meet, there seemed to be a consensus that we should BBQ bratwurst and hot dogs as in prior years. So I will bring the Weber Kettle, charcoal, utensils for the cook (me).

We'll need, as a minimum:

Card tables (2)
Bratwurst - Jody and Nancy Orsag -25
Hot dogs
Buns - Jody and Nancy Orsag 25
Bread
Condiments
Beans
Relish tray
Salads (potato, cole slaw, etc.)
Potato Salad - Jack & Stephanie
Chips and Salsa or dip
Cookies, brownies, etc.
Brownies - Jack & Stephanie - 25
Paper plates, plastic silverware
Paper towels
Trash bags, 33 gal - Jody and Nancy Orsag - 10
10'x10' canopy or two in case of weather - Jody and Nancy Orsag - one
10' x 10' canopy
Large fan - Jody and Nancy Orsag

Please put your name next to your committment or add your own choice to the list. I don't know yet who is coming, so plan on having your own coolers with drinks. Just a WAG, I estimate we will be feeding about 30 heads. We had a lot of food left over last year, btw!

Clois Harlan · #8 (**permalink**) 06-07-2010, 01:09 PM

I am watching to see if Jackie will be baking her homemade cookies again this year?

LuvDaBlues · #9 (**permalink**) 06-07-2010, 03:33 PM

Quote:

Originally Posted by Clois Harlan

I am watching to see if Jackie will be baking her homemade cookies again this year?

The Reyburns will be MIA this year. Family obligations.

What's everybodys schedule for Saturday. Most of the CVAR guys are heading home Sat AM. Not sure if I'm going to stick around or not. You guys got a big wing ding planned?

Just be sure to come visit me down in the Vintage tent. #10 Mustang ........ hopefully she won't blow up this time.

SSSammy · #10 (**permalink**) 06-07-2010, 07:28 PM

Steve, I am paid up for Hallett on Sat. For me, that is the day to be there. I will also be there Fri, but past experience tells me that it will be difficult to run a clean lap with all the Mustang hammer shoes ...

I have a banquet ticket for Sat night, but am open to alternatives. Will head home early Sun am.

Sam

flyboy1997 · #11 (**permalink**) 06-08-2010, 10:52 PM

Put Wendell & Lynn Down for The Margarita Machine!

Madmiles442 · #12 (**permalink**) 06-09-2010, 06:42 AM

I'll be in late Wed evening and leaving on Sun morning (unless she blows up before then). Leslie has the boys so I'll be solo.
Looking forward to catching up with yall!!

We'll need, as a minimum:

Card tables (2)
Bratwurst - Jody and Nancy Orsag -25
Hot dogs - MadMiles
Buns - Jody and Nancy Orsag 25
Bread
Condiments
Beans
Relish tray
Salads (potato, cole slaw, etc.)
Potato Salad - Jack & Stephanie
Chips and Salsa or dip
Cookies, brownies, etc.
Brownies - Jack & Stephanie - 25
Paper plates, plastic silverware - MadMiles
Paper towels - MadMiles
Trash bags, 33 gal - Jody and Nancy Orsag - 10
10'x10' canopy or two in case of weather - Jody and Nancy Orsag - one
10' x 10' canopy
Large fan - Jody and Nancy Orsag

Roush #1 · #13 (**permalink**) 06-09-2010, 01:12 PM

Quote:

Originally Posted by flyboy1997

Put Wendell & Lynn Down for The Margarita Machine!

In that case

Jody and Nancy will also bring ingredients for Wendell and Lynn's machine

JRoss · #14 (**permalink**) 06-10-2010, 03:28 PM

I'm heading up Thursday mornining. Probably get in right after lunch sometime. You can put me down for chips and salsa.

John

gthompson · #15 (**permalink**) 06-10-2010, 10:53 PM

I will bring the Condiments (mustard, ketchup, salt, pepper, relish)
I will see everyone friday afternoon
George

SSSammy · #16 (**permalink**) 06-11-2010, 09:26 AM

Great progress! I highlighted the remaining items. Of course if anyone else has a favorite picnic thing, it would be welcomed.

Card tables (2)
Bratwurst - Jody and Nancy Orsag -25
Hot dogs - MadMiles
Buns - Jody and Nancy Orsag 25
Bread
Condiments - George
Relish tray
Salad (tossed or cole slaw, etc.)
Potato Salad - Jack & Stephanie
Chips and Salsa or dip - JRoss
Cookies, brownies, etc. - Aggie Jack
Brownies - Jack & Stephanie - 25
Paper plates, plastic silverware - MadMiles
Paper towels - MadMiles
Trash bags, 33 gal - Jody and Nancy Orsag - 10
10'x10' canopy or two in case of weather - Jody and Nancy Orsag - one
10' x 10' canopy - Sam (1)
Large fan - Jody and Nancy Orsag
Margarita Machine & Mix - Wendell & Lynn
Weber Grill, charcoal, and utensils - Sam

Thanks!
Sam

WildBill3 · #17 (**permalink**) 06-11-2010, 11:59 AM

SSSssammy and everyone have a great time Mary and I wont be ther this year

so be safe go fast sat

Skuzzy · #18 (**permalink**) 06-11-2010, 03:06 PM

The Wife and I are will be getting back from the Carribean Thursday night. I am not sure if I will be rested enough to make the trip on Friday, but we will see.

If not, have fun and be safe!

EDIT: If I make it, it will be Friday afternoon. What is the chance a hotel room will be available at the last minute?

Madmiles442 · #19 (**permalink**) 06-12-2010, 08:53 AM

Has anyone reserved one of those covered parking areas at Hallett that I could share?
I'll pay for my half, of course.

SSSammy · #20 (**permalink**) 06-12-2010, 09:32 AM

Quote:

Originally Posted by Madmiles442

Has anyone reserved one of those covered parking areas at Hallett that I could share?
I'll pay for my half, of course.

Miles, I just sent a note to David Apgar inquiring if there was one available we could split. Usually Larry reserves one. I had kind of given up on the idea, but will let you know.

Sam